Overview
In the Summer of 2023, I got the chance to work as a Project Logistics Manager for a VR Activation which was part of a bigger NSF Project run by the Resilient Visions Collaboratory Lab in ASU's MIX Center.
This was a pivotal role in ensuring the seamless execution and success of the VR Activation. This article provides a glimpse into my experience, shedding light on the challenges faced and triumphs achieved in managing immersive virtual reality projects.
This was a pivotal role in ensuring the seamless execution and success of the VR Activation. This article provides a glimpse into my experience, shedding light on the challenges faced and triumphs achieved in managing immersive virtual reality projects.
What is VR Activation?
VR Activation is an innovative approach to engaging audiences through virtual reality experiences. Unlike traditional experiences or installations, VR Activation leverages technology like HMDs (Head Mounted Devices) to create immersive and memorable interactions.
The Project
The project I had the privilege to manage was a large-scale VR Activation as part of an NSF project facilitated by Professor Nicholas Pilarski and Professor Nicholas Weller from the RV CoLab at the MIX Center in Mesa, Arizona
The project aimed at teaching high school youth about climate change, leveraging game engines like Unreal Engine, to build environments and narratives.
The goal was to reach a wide audience, create meaningful interactions, and leave a lasting impression on participants.
The project aimed at teaching high school youth about climate change, leveraging game engines like Unreal Engine, to build environments and narratives.
The goal was to reach a wide audience, create meaningful interactions, and leave a lasting impression on participants.
Key Metrics and Data Points
Audience Metrics
- Number of participants: ~100 people
- Number of participants: ~100 people
- Average time spent per user: 5 minutes
Technical Specifications
- Type of VR HMD used: Oculus Quest 2 (untethered)
Technical Specifications
- Type of VR HMD used: Oculus Quest 2 (untethered)
- Number of HMDs running simultaneously: 8 VR Headsets
- Method of syncing media content: VR Sync App on iPad
- Network used to run shows: Wi-Fi Hotspot from a Laptop connected to the school network
Project Management Approach
Planning:
- Ensured all VR headsets were paired correctly with their corresponding Left and Right Controllers, by testing each headset along with the controllers, finding a match, and creating a labeling system to prevent future mismatch.
- Kept software up-to-date on all headsets.
- Uploaded media to the VR Sync desktop account and synced media to all VR Headsets.
- Developed contingency plans for technical issues, ensuring a seamless experience for participants.
Coordination:
- Planned and tested multiple VR headset placement options in the space where the experience would take place.
- Briefed the young collaborators on how to onboard, and offboard the audience.
- Shared basic troubleshooting tips such as reconnecting to the network, redrawing the boundaries, and reopening the experience.
- Implemented a robust communication system to address real-time issues.
- Implemented a robust communication system to address real-time issues.
Execution:
- Cleaned and sanitized VR Headsets and controllers after every run of the show.
- Successfully navigated unforeseen challenges during the activation, adapting strategies on the fly.
- Coordinated troubleshooting efforts to minimize disruptions and ensure a positive user experience.
Conclusion
Through this project, I acquired skills in VR project management, including crisis management and adaptability.
Effective logistics management requires a combination of technical expertise and creative problem-solving.
I also gained valuable insights into the evolving landscape of virtual reality, understanding the potential and challenges it presents. This project proved the transformative power of VR activation and served as fuel, for my passion for creating immersive experiences.